A Short Guide to Automation

A Short Guide to Automation

Jan 27, 2023·

3 min read

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Technology has the power to revolutionize the way we work and live. With advancements in software and automation, businesses and individuals can now streamline their workflow, saving time and increasing efficiency. By utilizing technology to automate tasks like emails, file management, computer maintenance, and more, everyone can become more productive. In this article, I will explore how technology can boost productivity and how businesses and individuals can take advantage of it.

What are some things you can automate?

There are many things you can use technology to automate, such as:

Sending Emails or Messages

Something I do often is schedule emails. Scheduling emails can be helpful if you don’t want someone to get information until a certain time or if you want it to be the first thing in their inbox when they get to work.

File Management

Automating file management can save time and increase efficiency by streamlining the process of organizing, storing, and sharing files. One way to automate file management is cloud-based storage solutions, such as Google Drive or Dropbox. These solutions allow for easy access and collaboration on files from any device with internet access.

Social Media

Automating social media can save tons of time by streamlining the process of creating, scheduling, and publishing content on social media platforms. I automate all of the social media advertisements I can, as it makes it much easier for me during the week when I have less time.

Computer Maintenance

Automating computer maintenance can help keep systems running smoothly. Some automatable computer maintenance tasks include:

  • Software updates

  • Malware protection

  • Disk cleanup and optimization

  • Backups

  • Performance monitoring

  • Remote monitoring

These tools and techniques can help ensure that your computer systems are running efficiently and securely, reducing the likelihood of downtime and data loss. By automating computer maintenance, you can save time while maintaining and securing your computer(s).

Project Management

Automating project management can help streamline the process of planning, executing, monitoring, and closing projects. It can be done by using time tracking, resource management, communication, task automation, budgeting, and invoicing tools. By automating project management, you can save time and increase efficiency while managing projects.

If you are interested in learning more about productivity and project management tools (my favorite is Notion), check out Three Tools to Enhance Your Productivity and Save Time.

Utilizing Artificial Intelligence

Artificial intelligence is finally starting to get good! There are many artificial intelligence tools available you can use for automation. Two of my favorite artificial intelligence tools are ChatGPT and Dalle•2.


ChatGPT is a new chatbot tool by OpenAI based on the GPT-3 framework. Here is a short list of the things that ChatGPT could do:

  • Chatbot

  • Content creation

  • Language translation

  • Text summarization

If you are interested in learning more about ChatGPT, check out ChatGPT: Maximizing Productivity.


Dalle•2 is another tool by OpenAI that uses artificial intelligence to generate images. You can put in any text and it will create an image. You can even say things like “in the style of Van Gogh” or “as a pencil sketch.”


Technology has the power to boost productivity in several ways. By taking advantage of the technology available, businesses and individuals can become more productive, efficient, and effective in their work, leading to increased success and growth. Take charge today!

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